Booking the hall

This page tells you about:

  • our covid safety measures (and what you need to do)
  • our current hire fee
  • links to our online calendar (to see if your date is free)

Covid-19 information and safety measures

Please refer to our booking conditions and information for hirers, all on the policies and forms page. As we all know – things can change at any time. Make sure you keep up to date with legislation and guidance affecting your event; this is your responsibility as event organiser.

Covid 19 ‘plan B’ – as at 10th December, face coverings are mandatory in the hall unless you are personally exempt or during an exempt activity.

ItemWhat we have done
Hygiene and ventilation– No-touch sanitiser dispenser in entrance hall
– Hot water, soap and no-touch hand driers provided (as always) in toilets
– We give you a free hour before and 30 minutes after to clean touchpoints and do your setup without hurrying. Basic cleaning equipment provided although hirers welcome to bring their own.
– with the exception of hygiene bags and a bin for ladies sanitary items, we aks that ALL rubbish and possessions are removed when you leave. The hall is a ‘no bin zone’ (as always)
– Plenty of window keys provided to allow maximum ventilation. (please remember to lock up afterwards!)
Social Distancing– Maximum three hires a day
– one hour ‘air gap’ between one organiser leaving and the next arriving
– Plenty of space to spread out – please consider attendee numbers for your event.
Information and compliance– guidance reminder signs in the hall.
Virtual tour of hall available on website so ‘show rounds’ are not essential.
– All documents and forms available online.
– committee are monitoring guidance and legislation changes, and ensuring that the hall procedures and documents are kept up to date. Advice being provided by ACRE and our village halls advisor.
– cancellation period reduced to ‘any time before the event’. We don’t want anyone risking attendance when unwell because they don’t want to lose their hire fee.
– Our test and trace QR code poster remains in the entrance lobby, to provide the option to ‘check in’ with the NHS app.

The booking secretary has final discretion (under instruction from the committee) and will advise if your event can be booked – it may have to be cancelled if regulations change. Please consider this if committing to anything else connected to it. Event organisers are responsible for compliance with regulations and guidance at all times.

What does the hall cost to hire?

  • Up to and including December 31 2021: £5 an hour as our ‘restart rate’ (funded by the government covid grants)
  • From 1st January 2022 until further notice: £10 an hour

We also give you a free 60 minutes before and 30 minutes after your event for cleaning, setup and clear away. We are ‘one hirer at a time’ so you have exclusive use of the building.

We ask for a £50 deposit for all one-off events, except for children’s parties. This will be refunded shortly after as long as the hall is left in the expected condition.

Frequent hirers are eligible for a 10% discount after their first 10 events in a calendar year.

What do event organisers have to do?

Pant Memorial Hall has always been a ‘self-service’ hall, hence our low fees. In addition to the usual sweeping, tidying up and removal of ALL rubbish and any lost property, hirers are requested to do some cleaning before and after the event. The building is professionally cleaned but not every day. We provide all the kit you need, although feel free to bring your own if you prefer. We do not provide gloves.

Full details are provided in the hirer pack, which includes the booking conditions. Signed agreement to these is mandatory before use of the hall.

There are three main things that you need to do:

Cleaning before and after your event:1) touch points: door handles, switches (please don’t spray electricals!), window catches
toilets: handles and seats, sink taps, pullcords for water heaters (they have easy wipe plastic guards), wash basins
2) any furniture that you use
Ventilation (very important!)We’ve left lots of window keys around so you can keep the hall aired. Please, please remember to close and lock all windows before you leave, plus the front door of course. (and please make sure you don’t take the keys away by mistake!)
Rubbish removalWe have always been a ‘no bin’ zone – so please bring a rubbish bag and make sure that everything that is brought in is taken away afterwards. There is a bin in the ladies toilet for sanitary items ONLY – no nappies and no other rubbish. There is no rubbish collection from the hall.

What can event attendees do to help?

We all need to help keep each other safe. We ask everyone to take the following precautions:

  • Wear a face covering unless personally exempt or during an exempt activity; legal requirement from 10th December.
  • Do not enter if you are isolating or unwell; this is regardless of vaccination status.
  • Wash or sanitise hands frequently
  • consider taking a covid test before attending

I understand my responsibilities and am happy to comply. How do I book the hall?

We’d love to see you! As we are a ‘self-service’ hall, we ask you to do a few things to keep everyone happy (including our insurers!)

  1. Look on the online calendar to see if the time and date you had in mind is available. You will need to double-check with the booking secretary, although we try to keep the calendar up to date. Please note that we offer a maximum of three bookings a day, roughly morning, afternoon and evening. There are no fixed ‘slots’ and of course hirers can book longer sessions. The hall is open from 7:30am to 11pm – later events need a temporary event notice from Shropshire Council. Why not take our virtual tour for a look around?
  2. Contact the booking secretary with brief details of your event, your proposed date and times and your contact details. Email preferred on bookings@pantmemorialhall.org.uk . If necessary call 07913 565708.
  3. The booking secretary will confirm availability and if your event is suitable. (we are as flexible as possible) You will need to fill in and sign a hiring form. The documents you need are all on this page; please complete and submit by email if you can. Signing the hiring form also means that you agree to the full terms and conditions, because the ‘important information for hirers’ pages are just a ready reference summary. The booking is not reserved until we have received a completed and signed hiring form, together with a completed ‘large event questionnaire’ if the booking secretary asks you for that.
  4. Payment in advance please, preferably by bank transfer – we’ll give you the details. We can take cash or cheque if really needed. Pay your deposit by bank transfer or cheque; if all is well we’ll send it straight back after the event.
  5. The booking secretary will advise how you can obtain and return the key – if you are unable to use our keysafe, please advise and we will arrange an alternative. Lost keys may incur a charge for replacing the lock and all keys, currently around £250. Please take care of the key!

Queries? If you can’t find the information on here, please just get in touch.