All About the Hall

Memorial Hall, Village Hall, The Institute – whatever we call it, Pant Memorial Hall is the hall for the village and is there for all to use.

Like most village halls, we are volunteer-run which is why our fees are so low. We pay our cleaner and gardener but everything else is done for love. Feel free to join in! Hirers sign booking agreements, but using our hall still involves a lot of trust. Particularly important in these difficult times.

This page may change as Covid-19 regulations change. Hirers are responsible for running their event in a Covid19-safe manner, and will need to complete their own risk assessment before bookings are accepted.

What are the facilities?

Take our virtual tour on this page.

The building is bigger on the inside! It contains:

  • entrance hall with cloaks area
  • large main room (approx 160 square metres), with lots of windows and lit by modern LED panels. Suspended Canadian maple floor, perfect for dancing. Acoustic panels in the ceiling so no echo. Presented empty for space, cleanliness and flexiblity. Bluetooth speaker system.
  • side room (approx 25 square metres). With tables.
  • toilets (ladies, gents, disabled) leading off the entrance hall. No-touch sensor lights, modern hand driers, hot water and soap (of course)
  • simple bar area: with serving hatch to main hall and access to our cleaning cupboard. USB charging point.
  • store rooms containing 94 chairs, 17 fold up tables plus trolleys. Also some child-sized furniture. One store room opens directly on to the main room and both can be accessed from the entrance hall. No-touch sensor lights in these rooms.
  • outside: 17 space off-street car park with two reserved disabled spaces, small gated play area.
  • kitchen: (not available during Covid-19 regulations, except for drinking water) microwave, boiling water tap, water heater for washing up, plenty of cutlery and crockery. Countertop oven at small extra charge. Serving hatch to main hall. 24 champagne flutes (deposit and breakage charge)

What kind of event can happen at the hall?

Before covid19, the rules were ‘pretty much anything that fits in, doesn’t frighten the neighbours and leaves the place as you find it!’ Our past regulars include children’s dance classes, tango sessions, psychic events, mindfulness sessions, the women’s institute, fitness classes and poetry workshops. We have hosted lots of children’s parties (there’s room for a low-profile indoor bouncy castle), corporate events, quiz nights, meetings, weddings, wakes and many other things.

Events are limited during Covid-19 regulations – see the bookings page for details. During this time all events must have pre-bookings; no walk-ins or ‘open to all’ without this.

Please note that we charge a deposit of £50 for over-18 events, and others at booking secretary discretion. The deposit will of course be fully refunded if the hall is left in the condition in which it was found.

How do I book the hall?

Here’s all you need to know on our bookings page.

Are you licensed?

We will not be accepting bookings for teenage or adult parties during the Covid-19 regulations.

Under government guidance for village halls, we are licensed for music up to 11pm. We do not have an alcohol licence. Hirers partying later than 11pm, or selling alcohol (even if you are just asking for donations or contributions), will need to obtain a temporary event notice from Shropshire Council. We can have up to 12 of these a year at the hall so please check first.

Shropshire Council advise that no TEN is needed if you are providing reasonable amounts of alcohol to your guests free of charge. (Please remember that you are responsible for guest behaviour…)

What do I need to bring and what cleaning up do I need to do?

We are and always have been a ‘self-service’ hall, which is why our hire rates are low. We provide all you need for your cleanup. The building is professionally cleaned, but not every day.

All we ask of hirers are five requests – please:

  • Do your ‘covid19 clean up’ before and after as per booking conditions.
  • turn off what you turned on (except heating and sensor lights, which turn themselves off). Please check that you have turned off any switched lights.
  • take away EVERYTHING that you brought in, including all rubbish and personal items. We have no rubbish collection at any time – litter, lost property etc are now a health hazard! Please explain to your guests that no bins means ‘take your rubbish away’ not ‘leave it for someone else’ – thank you.
  • put things back where you found them
  • leave the hall as you found it; please sweep up all rooms used, clean up any spills, check toilets and replace any empty toilet rolls. If you do find anything broken/not working, please let us know so we can fix it.

We operate on a trust system. Please make sure that the hall is tidy and vacated by the end of your timeslot, whether or not anyone is in after you. Thank you.

What about phone and wi-fi?

With the new phone mast down the road, mobiles on O2 and Vodafone should work inside the hall. EE and 3 will probably not work. Or use that big red box by the kitchen – yes, it is a working phone box!

We don’t have wi-fi in the hall. Those on suitable networks can use their own data.

What about parking?

Our car park has 17 spaces, with the two nearest the road reserved for disabled people. Overflow parking has to be on street, and the best place is Station Road (next left down the hill towards Welshpool). Please park considerately and safely.

PLEASE: No parking in the narrow adjacent streets (The Tramway, Penygarreg Lane or Tregarthen Lane). These roads are too narrow for street parking, please respect our neighbours. Parking on the main road is not a good idea and certainly not on the pavements.

The space at the bottom of the entrance ramp must be kept clear of vehicles as it is the fire exit. The planters and gravel are placed to remind you, and to protect the artwork.

What are your safety arrangements?

We take safety very seriously, as all organisations should. Because we hire out the hall without attending staff (we don’t have any staff!) it is important that hirers read, understand and observe all our safety policies.

You can find our health and safety policy and the information given to hirers on our policies and forms page. We also provide copies in the yellow health and safety folder, on the white cupboard in the side room.

A few more details on our safety arrangements:

  • Covid 19: Read all about the arrangements and hirer responsibilities on our booking page.
  • Fire safety: Following our professional fire risk assessment, we have confirmed that the maximum capacity for the hall is 100 people. (reduced to 30 during Covid-19) We have a fire alarm with smoke and heat detectors, which is tested weekly. The emergency assembly point is signed at the back of the car park. Fire exits are clearly signed and checked regularly. The hall has emergency lighting to current standards which is tested monthly. The entire premises (including the outside areas) are no smoking and no e-cigarettes – please go off the site if you wish to smoke. Extinguishers and fire blankets are provided, although there is no expectation on hirers to use them.
  • First aid: kits are in the kitchen and the small side room – we check them monthly, but please tell us if you use anything. The health and safety folder is also in the side room, containing all the documentation and the accident forms.
  • Electrics: No mains gas in Pant, so the hall is all-electric. The installation is checked five yearly as per regulations, by a registered electrician. We conduct PAT tests as appropriate on our own items, and hirers are responsible for ensuring that any electrical items they bring in are safe. We do not allow the use of plug-in socket covers as these override the safety measures built into our sockets. They can also damage the sockets and increase fire risk, and so must NOT be used by any hirer.

Is the hall accessible to the disabled?

Yes – the building is all on one level with no internal steps. Access to the front is via a ramp, although there is a small sill on the door threshold which some wheelchair users may need assistance getting over.

There is also an emergency exit ramp from the kitchen fire exit, which are double doors with a ‘panic bar’ opening. There are two parking spaces reserved for disabled users.

The front door, main hall entrance, kitchen entrance and side room entrance (from the main hall) are all double doors, although some wheelchair users may need assistance to open them. There is a separate toilet for disabled users with a wide door and a pullcord alarm. All our toilets have sensor lights so no switches to push.

The door to the outside play area is narrow and has two steps leading down. However the play area can be accessed through the gate from the car park, with assistance to open the gate.

Who runs the hall?

The building is maintained and managed by a charity known as Pant Memorial Institute, founded in 1922. The management committee are the trustees of the charity and are all unpaid volunteers. New trustees are always welcome, you can put in as much or as little time as you want – the definition of ‘volunteer’. Charity status and volunteer management keeps the hall hire fees low. Find out more about joining us from this link.

Can I ask another question?

Of course; contact us on secretary@pantmemorialhall.org.uk for general enquiries, bookings@pantmemorialhall.org.uk regarding bookings.

Our volunteer status does mean that we don’t always respond immediately to messages, but we’ll get back to you as soon as we can.