Pant Memorial Hall Booking FAQ

Pant Memorial Hall – a village asset for all

Memorial Hall, Village Hall, The Institute – whatever we call it, Pant Memorial Hall is the hall for the village and is there for all to use. Read on to find out all that the hall offers.

Quick links: Online availability calendar and how to book the hall.

What are the facilities?

There is a large main hall (approx 160 sq metres) with an adjoining smaller room (25 sq metres). The main hall is presented empty, but adjacent storerooms hold 94 chairs and 20 folding tables so you can set up as you like.

A modern kitchen gives plenty of work surfaces and comes with a wide range of cutlery and crockery. There is also a microwave, boiling water tap and water heater for washing up – we provide everything except tea towels and rubbish bags.

Our counter-top convection oven is available at £5 per booking to cover cleaning and electricity. There is a simple bar area next to the kitchen (both have serving hatches) and we provide all cleaning materials.

If you are having a celebration in our hall, we have 24 Champagne flutes available. All we ask is a £10 deposit, but we will need to charge breakages at £2.50 a glass.

There are also toilets (including a separate accessible toilet), a large collection of chairs and tables and an off-street car park.

Your booking fee gives you exclusive use of the entire hall. Heating is included in the hire fee.

What kind of event can happen at the hall?

Pretty much anything that fits in, doesn’t frighten the neighbours and leaves the place as you find it! Our regulars include children’s dance classes, tango sessions, psychic events, mindfulness sessions, the women’s institute, fitness classes and poetry workshops. We host lots of children’s parties (there’s room for a low-profile indoor bouncy castle), corporate events, quiz nights, meetings, weddings, wakes and many other things.

Here is our full hiring policy which should answer most questions. Also a page of information for childrens’ parties.

Please note that we charge a deposit of £50 for over-18 events, and others at booking secretary discretion. This will of course be fully refunded if the hall is left in the condition in which it was found.

Bouncy castle? Really?

Yes, really – it must be two metres in height or less so it fits inside and keeps the kids off the ceiling; in practice this limits the castle to use by those aged six or under. Bouncy castles must be supplied by a professional, children MUST be closely supervised and we will need to see the PAT test information and the indemnity policy. (please let us know which supplier you are using as we keep some of their info) There’s also a token extra charge of £2 for the electricity.

Sorry, no outdoor bouncing – we don’t have a suitable space.

How do I book the hall?

Here’s all you need to know on our booking page. You’ll find the hiring agreement, terms and conditions and our one-page ‘information for hirers’ sheet. This tells you all you need to know about procedures, fire exits, first aid, where to find things and so on. (It’s all much simpler than it sounds!) If you have any questions or want to be shown things, just ask.

Payment for one of hirers is in advance by cash or cheque, or bank transfer if arranged sufficently in advance. Regular hirers pay monthly in arrears by bank transfer. (We like bank transfer as it saves us work!)

Can I have a look before I book?

Of course – contact us using the details on the home page and we can make arrangements. The hall doesn’t have a care39taker so there are no ‘opening times’ as such, but the management committee are usually around to help out.

How do I get the key?

The booking secretary will make arrangements with you to pick up and return the key. Regular hirers get their own keys.

Are you licensed?

Music – yes (before 11pm under new government guidance), alcohol – no. Hirers partying later than 11pm, or selling alcohol (even if you are just asking for donations or contributions), will need to obtain a temporary event notice from Shropshire Council. We can have up to 12 of these a year at the hall so please check first.

If you are providing reasonable amounts of alcohol to your guests free of charge as a host, Shropshire Council advise that no TEN is needed. (Please remember that you are responsible for guest behaviour…)

What do I need to bring and what cleaning up do I need to do?

We provide almost everything from teacups and spoons to the broom for you to sweep up afterwards. Apart from food and drink, most hirers will find that all they need to bring are teatowels for drying up, and a rubbish bag.

To keep costs low we are a ‘self-service’ hall; the building is professionally cleaned but not every day, so we need our hirers to help each other.

All we ask of hirers are four requests – please:

  • turn off what you turned on (except heating which turns itself off)
  • take away what you brought in, including all rubbish. There are no bins in the hall because we have no rubbish collection – there are no staff to put the bins out! (the only exceptions are the hygiene bins in the toilets, please do not fill those with other items) Please explain to your guests that no bins means ‘take your rubbish away’ – thank you.
  • put things back where you found them
  • leave the hall as you found it; please sweep up all rooms used, clean up any spills, wash up and put everything away, check toilets and replace any empty toilet rolls. If you do find anything broken/not working, please let us know so we can fix it.

We operate on a trust system. Please make sure that the hall is tidy and vacated by the end of your timeslot, whether or not anyone is in after you. Thank you.

What about phone and wi-fi?

With the new phone mast down the road, mobiles on O2 and Vodafone should work inside the hall. EE and 3 will probably not work. There’s always the phone box outside!

At the moment there is no wi-fi in the hall. It is on the list subject to demand and finances.

Is there a car park?

Yes – our car park has 17 spaces, with the two nearest the road reserved for disabled people. Overflow parking has to be on street, and the best place is Station Road (next left down the hill towards Welshpool). Please park considerately and safely.

There is no parking in The Tramway, Penygarreg Lane or Tregarthen Lane – these roads are narrow and parking there will block in residents. Please preserve our good relations with our neighbours by respecting this. It is also not a good idea to park on the main road, and certainly not on the pavements.

The space at the bottom of the entrance ramp must be kept clear of vehicles as it is the fire exit. The planters and gravel are placed to prevent parking there, please don’t try! (this also protects our new artwork)

What are your safety arrangements?

All hirers are provided with our IMPORTANT INFORMATION FOR HIRERS. This is a one-page summary sheet summarising the health and safety information that you need. Signing the hiring agreement confirms that you have read and understood this. That signature also commits you to the booking conditions: yes, small print but only 4 pages so please read.

Following our professional fire risk assessment, we have confirmed that the maximum capacity for the hall is 100 people. We have a fire alarm with smoke and heat detectors, which is tested weekly. The emergency assembly point is signed at the back of the car park. Fire exits are clearly signed and checked regularly. The hall has emergency lighting to current standards in the event of power failure, which is tested monthly. The entire premises (including the outside areas) are no smoking and no e-cigarettes – please do not drop cigarette litter. Extinguishers and fire blankets are provided, although there is no expectation on hirers to use them.

First aid kits are in the kitchen and the small side room – we check them monthly, but please tell us if you use anything. The health and safety folder is also in the side room, containing all the documentation and the accident forms.

Our electrical system is checked five yearly as per regulations, by a registered electrician. We conduct PAT tests as appropriate on our own items, and hirers are responsible for ensuring that any electrical items they bring in are safe. We do not allow the use of plug-in socket covers as these override the safety measures built into our sockets. They can also damage the sockets and increase fire risk, and so must NOT be used by any hirer.

Is the hall accessible to the disabled?

Yes – the building is all on one level with no internal steps. Access to the front is via a ramp, although there is a small sill on the door threshold which some wheelchair users may need assistance getting over.

There is also an emergency exit ramp from the kitchen fire exit, which are double doors with a ‘panic bar’ opening. There are two parking spaces reserved for disabled users.

The front door, main hall entrance, kitchen entrance and side room entrance (from the main hall) are all double doors, although some wheelchair users may need assistance to open them. There is a separate toilet for disabled users with a wide door and a pullcord alarm.

The door to the outside play area is narrow and has two steps leading down. However the play area can be accessed through the gate from the car park, with assistance to open the gate.

Who runs the hall?

The building is maintained and managed by a charity known as Pant Memorial Institute, founded in 1922. The management committee are the trustees of the charity and are all unpaid volunteers. New trustees are always welcome, you can put in as much or as little time as you want – the definition of ‘volunteer’. Charity status and volunteer management keeps the hall hire fees low. Find out more about joining us from this link.

Our volunteer status does mean that we don’t always respond immediately to messages, but we’ll get back to you as soon as we can.