2021 Annual General Meeting

The 99th annual general meeting for Pant Memorial Institute (the charity that runs the hall) will be held on Thursday 11th March at 7pm.

Venue: all our houses because this will be our first (and hopefully last) virtual AGM, held on zoom.

Read on to find out how to attend (and why), how it will work, why we hold the meeting and how to join the committee.

How do I attend the AGM?

Here’s the information and the zoom link. Just click on the link to enter the waiting room, we will welcome you as soon as possible.

Topic: Pant Memorial Hall AGM

Time: Mar 11, 2021 07:00 PM

Join Zoom Meeting

https://us02web.zoom.us/j/83674962523?pwd=UnUvWDdVSC9zL1daVzMrR2hCMUxTdz09

Meeting ID: 836 7496 2523

Passcode: 744937

Why do you hold an AGM?

Charity activities and accounts are are a matter of public record – we have no secrets. The AGM is the opportunity for the community to find out what we have been doing and how the charity is managed.

The governing document for our charity also says that trustees must be elected at an AGM (or a separate special meeting). So this meeting needs to happen.

Could we hold the AGM in person? Charity work is exempt from the lockdown, but to meet up in the hall we’d need to wear masks and keep windows open. (On an evening in March? Brr!) We’d rather hold the meeting via the marvels of the internet, be comfortable, see each other easily and be sure that everyone is safe. Although not all of our trustees will be able to attend, they have all been kept fully informed and we know who is standing for re-election.

Why should I come along to the AGM?

All the usual reasons apply! It is a chance to find out what the charity has been up to and meet some of the committee. Chairman, treasurer and secretary will give short (and we mean short!) reports, we will elect our trustees and we’ll take any questions. We then hold a brief committee meeting to elect officers from the new committee – that means the charity business can continue.

Here’s the meeting agenda.

How does the virtual AGM work? What do I need to do?

It’s easy! Just click on the link above (or we can email it to you if you prefer) You will see a message either ‘please wait for the meeting to start’ or ‘please wait for the host to let you in’. We’ll do that as soon as we see you (a village hall warm welcome) and then the meeting will appear on the screen.

To help things run smoothly:

  • Please mute your microphone unless you want to say something, as too many sounds from different places can cause problems.
  • If you want to say something, hold up your hand or press the ‘raise hand’ icon at the bottom of the screen.
  • If you don’t want to have your camera on, that’s fine.
  • We will NOT be recording the meeting, just taking the usual minutes.

Let’s have a bit of fun!

Here are some virtual backgrounds for you to use:

We can’t provide tea at this meeting – please bring your own. (or a glass of something if you prefer). Who has the best mug? Let’s see them.

No zoom meeting is complete without at least one cat, or dog. Feel free to let your pets wave to your camera.

I’m thinking about joining the hall committee…

It is a historic time for the hall as we emerge from lockdown – we can start thinking about next year’s centenary. We’re a friendly and relaxed bunch, and there’s no minimum time committment – whatever you can do will be much appreciated. It’s a great way to meet people (hopefully in person before too long), do something for the community and have some fun.

This page tells you all about joining us. Any questions, please get in touch. If you’d like a chat before the AGM, drop an email to secretary@Pantmemorialhall.org.uk and we can make arrangements.

We hope to see you at the AGM – thank you for your support.